Privacy Policy

Information collected

Roadford Lake Sailing Club only collects information supplied by you on the forms contained in this site, from the web-site log files, from the membership application form and the yearly membership renewal form.

Use of your personal information

General

Roadford Lake Sailing Club maintains both written and computerised membership records. The club maintains a strict privacy policy, and does not circulate or distribute membership details to any individual or organisation other than that required for the purposes of legitimate and official club communications.

E-mail

The Roadford Lake Committee members will communicate to both the general public using e-mail addresses of the Club only for legitimate and official communications. Committee member e-mail addresses will be issued under instruction of the current club Committee. The Club’s Committee members will ONLY communicate to members using e-mail if:

- it is not possible to use this web site and/or the secure ‘member’s section of this site

- It is an emergency

If a Committee member must send e-mail communication, they will ensure that they do not divulge e-mail addresses inadvertently to multiple recipients of the e-mail. If a member has supplied an e-mail address to a Committee member or other members, it will be assumed by ALL members that:

- This e-mail address can be used to communicate to that member only for legitimate and official club matters.

- This e-mail address is not be shared with other members.

The Roadford Lake Sailing Club takes no responsibility for members who choose to:

- communicate through their chosen e-mail to members and Committee members

- Disclose e-mail addresses or personal information of other members through e-mail communication.

- Choose to use e-mail for illegitimate or unofficial matters.

Images and Video clips

Publication of images of members, especially children, again has issues with regard to protecting identity. To this end, the core principal of the policy is that if we publish a name, we do not publish a picture. If we publish a picture, we do not publish a name. Images will usually be in the form of general photographs of members taking part in an activity, or of groups. Permission must be sought from subjects in either of the following cases:

- A close-up image

- An occasion where we may wish to identify a subject by name

If such permission is granted, the fact should be recorded in the register which forms part of the web site maintenance documents. These documents are held by the webmaster. Image content must be appropriate. When publishing images, the subjects must be appropriately dressed. In particular, images of Juniors sailing during the summer may well portray them wearing swimsuits. While this dress is appropriate for the activity, it may not be appropriate for publication on the web site.

Linked web sites

Our web site contains links to other web sites which are outside our control and are not covered by this Privacy Policy. If you access other sites using the links provided, the operators of these sites may collect information from you which will be used by them in accordance with their privacy policy, which may differ from ours.

Cookies

The Roadford Lake Sailing Club does not currently utilise cookies on this site.

Access to your personal information held by Roadford Lake Sailing Club

You have a right to access the personal data that is held about you. To obtain a copy of any personal information The Roadford Lake Sailing Club holds about you, please write to The Secretary at the Registered Office. Please enclose your postal details and a cheque for £10 payable to Roadford Lake Sailing Club.